Workspace Automation with Microsoft 365

Control the chaos. Scale with structure. Enable secure collaboration.

Without structure, Microsoft 365 can turn from a productivity platform into a sprawl of sites, Teams, and shared content. As organisations scale, the challenge isn’t just collaboration — it’s doing it securely, consistently, and in a way that supports long-term governance and AI-readiness.

Ad-Hoc Workspace Creation Is Hurting Your Business

Without structure, Microsoft 365 quickly becomes a mess:

Ad-Hoc Workspace Creation Is Hurting Your Business

Without structure, Microsoft 365 quickly becomes a mess:

Teams shared externally without oversight
Sites that never close, cluttering users’ views
Workspaces configured differently each time
Projects with no archive process or ownership clarity
Content stored with no tagging, no context, and no way to find it again

That’s why we created Build-a-Space — HappyWired’s workspace automation solution for Microsoft Teams and SharePoint. It standardises how collaboration begins, adds structure and security by default, and enables true lifecycle management from day one.

Benefits

Take a deeper dive into the benefits

Designed for How You Actually Work

Build-a-Space sits across your Microsoft 365 tenant—connecting Teams, SharePoint, Purview, Dynamics 365, and Power Platform. It gives you a repeatable, scalable, and compliant way to manage workspaces across departments, geographies, or use cases.

We don’t start with the tech—we start with the business process. Our approach helps you:

Align workspace creation to real workflows
Control what gets created, by who, and how it's configured
Bake in governance and lifecycle management without slowing people down

Workspace Creation Tied to Business Events

No more hand-cranking new Teams for every deal or project. Build-a-Space integrates with real business events:

A new project in Dynamics 365 Project Operations spins up a project Team
A qualified opportunity in Dynamics 365 Sales creates a SharePoint site
A new supplier approved in Finance & Operations triggers a workspace
Everything is structured from the start—with naming conventions, templates, sensitivity labels and metadata in place.

Workspace Creation Tied to Business Events

Templates That Keep Everything Consistent

When templates evolve, changes can be pushed to all associated sites—so your standards grow as your business does.

Workspaces are built from centralised templates—covering:

Teams structure (channels, tabs, apps)
SharePoint libraries and lists
Metadata and default values
Access controls, owners, and policies
Sensitivity labels (applied automatically)

Templates That Keep Everything Consistent

Built-In Security and Sensitivity Controls

Every workspace is provisioned with predefined sensitivity labels baked into the template. This:

Secures content from the moment it’s created
Applies consistent data protection policies
Signals to Microsoft Copilot how that content should (or shouldn’t) be used
Archiving is built in too. When a project ends or external collaboration is over, Teams can be auto-archived—switching to read-only mode and reducing clutter without losing access.

Built-In Security and Sensitivity Controls

Better Search. Better Findability. Better AI.

Build-a-Space doesn't just create workspaces—it structures them for future value.

Metadata tagging is applied automatically to libraries and content
Hub Sites are used to group related sites by purpose (e.g. Projects, Clients, Incidents)
All of this enhances search performance and enables smarter AI interaction
When Microsoft Copilot comes calling, your content is ready—tagged, secured, and retrievable with context.

Better Search. Better Findability. Better AI.

Centralised Oversight with a Dataverse Core

Behind the scenes, Build-a-Space runs on Microsoft Dataverse, capturing:

Every workspace request
Lifecycle stage and archive status
Template versioning
Ownership and permissions
IT and governance teams gain visibility and control—without getting in the way of collaboration.